Parent Handbook

The Parent Handbook covers all the information you and your child will need.

If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact Our Lady of Lourdes, Seven Hills, by phone on (02) 9622 7216 during weekdays between 8:30am and 4:00pm.

  • Introduction
    • Welcome
      Our Lady of Lourdes is a Catholic primary school offering a comprehensive and innovative learning program, including Religious Education for students from Kindergarten to Year 6.

      Founded in 1963 by the Sisters of St Joseph, we have a long tradition of providing quality Catholic education in the Seven Hills parish which includes the suburbs of Seven Hills, Lalor Park, Prospect, Kings Langley, South Blacktown, Toongabbie and Girraween.

      We have strong networks with our secondary schools - Patrician Brothers, Blacktown (boys), Nagle College, South Blacktown (girls) and St Andrew’s College, Marayong (co-ed), ensuring continuous K-12 education.

      During 2009 and 2010 Our Lady of Lourdes school refurbished all learning spaces, built a new library and outdoor learning environment that was funded by the Australian Government’s Building Education Revolution initiative. This significant refurbishment and construction has provided Our Lady of Lourdes school with learning environments that are ideal for 21st century learning and teaching.
    • Map of School
      Map of School
    • Key Contacts

      Our Lady of Lourdes
      ...innovative learning in a changing world

      7 Grantham Road
      Seven Hills NSW 2147

      PO Box 673
      Seven Hills 1730

      Ph: 9622 7216

      Website: www.ololshills.catholic.edu.au
      Email: ololshills@parra.catholic.edu.au

      Principal:  Keiran Byrnes
      Parish Priest:  Father Henry Duc
      Parish Office Ph:  9622 2920

      Parent group contacts
      President:  Lisa Beullens 0409 624 401
      Vice President:  Julie Abdilla 0409 667 038

      Outside of School Hours Care (OOSH)
      Ph: 9676 7293
      Before school: 6.30–8.30 am
      After school: 3.00–6.00 pm
      Contact: Tanya Hirth
      (6.30–9.30 am & 2.30–6.15 pm)

    • School Mission Statement

      Vision

      Our vision for Our Lady of Lourdes school is to be a Christ-centred community involved in an active partnership of education.

      Mission

      Our mission is to provide our children with a strong spiritual and educational foundation on which to develop and build their lives.

      Beliefs

      We believe that:
      • the Catholic faith provides the basis for a meaningful partnership of parish, school and family
      • values of honesty, respect, love, openness and care are the basis for our growth as a community
      • parents are the prime educators and share responsibility for their child’s learning
      • education is a life-long interactive process involving teachers, parents and children
      • children should be encouraged to achieve their personal best
      • each child has individual educational needs which must be addressed
      • clear, open communication is essential to our partnership

      At Our Lady of Lourdes we live our Catholic faith through learning and celebration.

      The Sharing Our Story syllabus forms the basis of our Religious Education program, and Catholic values are integrated into all units of study.

      Religious Education is in partnership with our parish community, which is enhanced by regular classroom visits from our parish priest Father Henry Duc and the school’s involvement in the parish pastoral council and sacramental programs.

      We have a rich prayer and liturgical life evident in our school celebrations and gatherings. Our liturgies are enhanced by music, choir, drama, dance and art and we encourage the involvement of our families and the parish community.

      At Our Lady of Lourdes we foster a great sense of social justice through many different fundraising and awareness-raising activities. On both the Feast of the Sacred Heart and at Christmas, our community donates hampers to the St Vincent de Paul Society. During Lent and Advent, we focus on the work of organisations such as Caritas (Project Compassion) and Mamre House and participate in other specific local and global initiatives each year. The great response to these initiatives shows the generosity and commitment of our school community.
    • Authentically Catholic
      This school exists as one of the ministries of Our Lady of Lourdes Parish. As a Catholic school we seek to support parents in the faith development of their children. This includes formal Religious Education lessons using the diocesan curriculum Sharing Our Story. It also includes our informal Religious Education program which is best expressed through our inclusive practices and quality relationships.

      Preparing children for the Sacraments

      Our Lady of Lourdes Parish follows the Parramatta Diocesan policy regarding the Sacraments of Baptism, Eucharist, Confirmation and Penance. The parish where families worship is the parish where children will receive their Sacraments. In the Diocese of Parramatta, Sacramental programs are parish-based and family-centred. While our school supports these programs, the Parish Sacramental team is responsible for the preparation of the children. Sacramental preparation takes place in the parish and involves the family of the child.

      Father Henry can be contacted at the Parish Office on 9622 2920 to discuss these programs with you.

      Preparation for a Changing World

      At Our Lady of Lourdes we equip the children with a variety of skills to prepare them to be successful members of society. In doing so we encourage the children to become responsible for their own learning and foster the desire to become lifelong learners.

      Innovative learning

      Our Lady of Lourdes school follows the Board of Studies approved curriculum for Kindergarten – Year 6 in the Key Learning Areas of English, Mathematics, Science and Technology, Human Society and It Environment, Creative and Practical Arts, Personal Development, Health and Physical Education.

      Learning and teaching is founded on current education research to ensure learning is personalised for the individual and diverse needs of our students.

      We encourage our students to own and drive their own learning and provide specific programs for both gifted and talented students and students with special learning needs to enhance their studies and ensure they are supported in the most beneficial way.

      Our Learning Support Team works closely with classroom teachers to enhance student’s learning with a strong focus on literacy and numeracy.
    • Pastoral Care & Student Management

      At Our Lady of Lourdes, our philosophy that underpins all of our relationships is the 3 Rs of Respect, Responsibility and Readiness to Learn. We encourage our students to make positive choices about their behaviour in both the playground and the classroom to help create a safe, happy and healthy environment.

      Throughout the school, the first teaching unit for each year is about ‘Relationships’, which incorporates protective behaviours. The purpose of this unit is for the classroom community to create shared understandings and beliefs around personal, social and environment in order to create a harmonious learning community. The classroom community investigates and discusses individual, group, class and playground routines, roles and expectations. Some classes use peer tutoring as a strategy and individual programs are developed for children with specific needs.

      Our Pastoral Care and Student Management Policy clearly outlines the procedures followed at the school including various levels of student management:

      • Class rules and award systems

      • Celebrating student achievements

      • Student Leadership

      • Self management strategies e.g. timeout, reflection

      • Interviews with coordinators, Assistant Principal and/or Principal including parental involvement

      • Individual behaviour contracts

      A copy of our Pastoral Care and Student Management Policy is available on request from the school office.


    • Fostering Gifts
      At Our Lady of Lourdes Primary we foster the individual gifts and talents of the children.
    • Challenging Opportunities
      The students have the opportunity to be involved in a wide variety of stimulating learning experiences such as, Dance Fever, the Maths Olympiad and various inter-school competitions. Traditionally, our school performs well at the Diocesan public speaking competition, The Voice of Youth. Every two years we have a major performance for our older students to develop their talents. In 2017, students from Years 3-6 will participate in the Wakakiri dance and music performance.
    • Information Technology
      At Our Lady of Lourdes school information and communication technologies are used to enhance and support the learning of all our children and is integrated across all learning areas. All children have access to the latest technologies via mobile technology units and wireless internet access.

      The school currently has a one to three laptop to child ratio across the school. All grades have interactive whiteboards, digital cameras, data projectors, video cameras and iPods to provide children with the tools to enable them to express their learning in a variety of ways. In 2017 the school plans to further enhance the number of iPads and educational apps to assist students in the recording and sharing of their learning and will expand our internet capacity.
  • Parental Involvement
    • Parent Group

      Our Lady of Lourdes Parent Group works closely with staff in ensuring the best educational setting for all children.

      The Parent Group values and plans for:

      • social activities which promote a cooperative spirit among parents, teachers and student

      • discussions on matters affecting the students’ faith and development

      • opportunities to inform parents of current developments in education generally and Catholic education in particular

      The Parent Group meets on the Wednesday evening of Weeks 3 and 7 each term from 7.00-8:30pm. Membership is open to all parents and guardians of children attending our school.

    • Parent Helpers

      Parents are encouraged and welcome to assist teachers in classrooms with reading, writing, Mathematics, computers, gross motor, and art and craft. To assist parents wishing to help in the classroom, a compulsory training course, ‘Parents as Educators’, is offered each year. 

      There are many other opportunities to help, such as excursions, carnivals and in the library. If you can spare some time to help us, please contact your child’s teacher.


      N.B. Child protection legislation requires that all volunteers attend a compulsory Child Protection briefing, complete an online training module and a volunteer declaration form prior to volunteering in any form within the school. Please call in at the office for more information. The online training module needs to be updated and completed every two years.
  • General information
    • School Hours
      At 8.10 am Playground supervision begins. Please arrange for children to arrive after 8.10am. Alternatively, they can attend the before-school care centre – call Tanya on 9676 7293.

      8.40 am - school begins
      10.40 am - recess
      11.00 am - classes
      1.00 pm - lunch
      1.50 pm - classes
      2.50 pm - school finishes

      Supervision ends at 3.20 pm, please collect children before that time or arrange for them to attend the after-school care centre – call Tanya on 9676 7293.
    • Office Hours
      Monday to Friday 8.30 am–3.30 pm
      Any enquiries please phone 9622 7216
    • Class Allocation
      Kindergarten children are placed with their class teachers after the first few weeks of school. At the end of each year, all other children are regrouped into their new classes for the following year and meet their new teacher during the last week of the school year.
    • Starting School

      At Our Lady of Lourdes school we understand that starting school can be a challenging and anxious time for some children and their families.

      We have developed a program to help make that transition as smooth as possible for our Kindergarten families. The program involves:

      • Preschool visitation for children identified as requiring support during the interview process

      • Orientation morning for children and parents in November after enrolment is accepted

      • Children beginning school in small groups and not being placed in classes until the third week of school

      • During these three weeks, children are observed/assessed academically, socially and behaviourally. The program includes activities similar to those experienced in the pre-school environment to assist the children in feeling comfortable in their new setting.

      • Assigning Kindergarten children a Year 6 “buddy” student to help them settle into school

      • Supporting Kindergarten children in their transition to the playground at morning tea and lunch

      • Kindergarten parents have the opportunity to gather in the first week to share experiences over morning tea

  • Communication
    • Weekly newsletter
      Our main form of communication between home and school is the weekly newsletter, sent home on Wednesdays. Other notes are sent home on Mondays and Wednesdays.
    • Class teacher interviews
      From time to time, you may wish to speak with your child’s teacher. Please make an appointment to ensure you have enough time to discuss the relevant matters. Appointments are made either before or after school so as not to interrupt your child’s class learning time. Please contact the school office so that a suitable time may be made.
    • Formal interviews & reporting
      At the beginning of each year, parent–teacher interviews are held so you and your child’s teacher can discuss any matters you think will help your child settle into the new class. Also, at the end of Term 2, parent–teacher–child interviews are held to discuss your child’s progress. A written report is sent to you at the end of Terms 2 and 4.
    • Absences
      • If your child is away for more than two days, please phone the office on 9622 7216. When your child returns to school, please send a written note to confirm the information given on the phone.

      • If you need to collect your child before the end of classes, please call personally at the office to collect your child. If you have advanced notice please inform the teacher in writing.

      • If you need to change the usual home-time procedures, please notify teachers in writing.

      • If an emergency arises which affects your plans to pick up your child, a message can be phoned through to the office who will pass the information on to the teacher and your child.

      • All extended absences for various reasons other than sickness require the Principal’s approval.

    • Change of address
      If the family moves during the year, please give your new address and telephone number to the office staff.

      If you are moving out of the area and need to send your child to another school please let the principal know, in writing. One term’s notice is required to allow time for the relevant records to be completed. Failure to give the require notice may result in the full term’s fees being charged.
    • Emergency contact number
      The school requires an emergency contact number in case your child becomes ill or has an accident and you cannot be reached. Please advise us immediately if you change emergency contact numbers. Each year, we ask you to fill in a ‘student update form’. This ensures the school has up-to-date home and work contact phone numbers.
    • Accidents
      Staff will attend to minor injuries at school. In the event of an accident or injury, every effort will be made to contact you or the emergency contact number provided. In serious cases if the school cannot reach anyone nominated by you, appropriate action will be taken to look after your child – e.g. emergency hospital care.
    • Medication
      We need you to complete a permission form if your child requires medication to be administered at school. Forms are available at the school office or the school website. All medication must be kept in the office.
    • Infectious diseases
      Please seek medical advice if you suspect your child has an infectious disease. Many infectious diseases require your child to stay at home for specific lengths of time. Ring the school office to check if you will need a medical certificate.
    • Managing anaphylactic reactions
      It is the responsibility of the parent to notify the school that their child is at risk of an anaphylactic reaction either at the time of enrolment, or if the student is enrolled, as soon after diagnosis as possible. As with other health conditions, Our Lady of Lourdes school provides support to assist parents in management of their child’s health through the collaborative development with medical advice of a medical response plan.
    • Complaints and Grievances
      Our Lady of Lourdes is committed to developing an educational and organisational culture based on mutual trust and respect. We are committed to providing a safe and supportive work and learning environment for all staff and students.

      We acknowledge that employees, students and parents may sometimes have a complaint about a decision; behaviour, act or omission that they feel is unacceptable. Whilst most issues can be resolved through direct discussion with the parties, there may be instances in which this is not possible.

      Our Lady of Lourdes Complaint Handling Policy is a process for staff, students, parents and members of the wider community to raise a complaint. This policy outlines options available to the persons with complaints, the intake process, addressing complaints and the appeal process. Please refer to the CEDP Complaint Handling Policy.
  • Travelling To & From School
    • Morning Drop Off Procedures
      Morning Drop Off Procedures
    • School Travel passes
      Kindergarten to Year 2 students are eligible for free school travel passes regardless of distance travelled. However the Department of School Education specifies that Years 3-6 children must live outside a 1.6 km radius of the school to be eligible. Please explain safe bus conduct to your child and, if possible, travel to and from school with your child during the first few days of school. Information and applications on school travel passes are available on www.transportnsw.info
    • Road Safety
      Please observe road safety when dropping off and picking up your children. In the morning, children are to be dropped off at the school’s kiss and drop zone outside the parish/school hall. Please note that parents are not permitted to drive into the bottom car park between 8.00am and 9.00am.
    • Collecting children after school
      In the afternoon, K-1 children will wait for you in their classrooms and Years 2-6 children will wait in the area labelled ‘afternoon pickup’ on the map (see page 4). Parking in the school carpark is allowed in the afternoon. General parking is also available in Olive Street, at the rear entrance of the school, as well as Grantham Road and surrounding streets.
  • School Uniform
    • OLOL Uniform
      We ask that children wear full school uniform at all times and we ask for parents' support in ensuring appropriate haircuts (no coloured hair) and wearing of limited jewellery (one pair of studs or sleeper earrings only, no bangles, etc).

       Girls Summer  Boys Summer
      • blue check dress with navy piping & navy tab
      • navy school jacket with school crest
      • navy jumper with school crest (optional)
      • navy (ankle) socks
      • black shoes (lace up/velcro)
      • navy broad brim hat or cap with school crest
      • navy bag with school crest
      • school classic blue short sleeve shirt with school crest
      • navy (blockers) shorts
      • navy jacket with school crest
      • navy jumper with school crest (optional)
      • navy (ankle) socks
      • black shoes (lace up/velcro)
      • navy broad brim hat or cap with school crest
      • navy bag with school crest 
       Girls Winter  Boys Winter
       • plaid tunic with plaid tab
      • long sleeved peter pan collar classic blue blouse
      • navy jacket with school crest
      • navy jumper with school crest (optional)
      • navy (ankle or knee high) socks or navy (opaque) tights
      • black shoes (lace up/velcro)
      • navy broad brim hat or cap with school crest
      • navy bag with school crest
      • school classic blue long sleeve shirt with school crest
      • navy (blockers) trousers
      • school tie
      • navy jacket with school crest
      • navy jumper with school crest (optional)
      • navy (ankle) socks
      • black shoes (lace up/velcro)
      • navy broad brim hat or cap with school crest
      • navy bag with school crest 
       Girls and boys - sport  Other
       • navy polo shirt with classic blue trim & school crest
      • navy shorts with OLOL embroidery
      • navy school jacket with school crest
      • navy trackpants with OLOL embroidery
      • white (ankle) sports socks
      • white sandshoes (lace up/velcro)
      • navy broad brim hat or cap with school crest
      • navy bag with school crest
      Other items available...
      • excursion/library bag
      • scrunchies & headbands

      All items of school uniform & school bags are available at the school uniform shop. 
         
    • Uniform Shop
      The school uniform is sold at school. Appointments can be made at the school office for Tuesday morning or Wednesday afternoon to try on uniforms. Orders can also be sent to the school office using the order form on the school website. These orders are processed and sent home as soon as possible. To assist parents, we have limited second-hand uniforms available. Donations of uniforms are received from parents and resold. All the money from the sales is donated to the school.
    • Hats - no hat, no play
      To protect the children from ultra-violet rays, it is compulsory for children to wear a school hat in the playground at all times during the year, and to and from school. The school has a ‘no hat, no play’ policy.
    • Lost Property
      Each year numerous unclaimed items are left at the school. Please ensure all clothing and personal property is clearly labelled so that, if lost, it can be returned to you. As soon as you are aware an item has been lost, please contact your child’s teacher. If the missing item is not found in the classroom, we will ask you to check the lost property on the verandah outside Stage 3. If an item is lost on a bus, please contact the bus company and enquire whether the item has been handed in.
  • Activities
    • Co-curricular

      Students have the opportunity to be involved in a wide variety of co-curricular activities, including:

      • Maths Olympiad

      • Dance Fever

      • Drama

      • Voice of Youth public speaking

      • Wakakiri Dance and Music performance

      • Entertainment Showcase/Busking

      • Science projects

      • Excursions & incursions

      • Representative sport - swimming, athletics, cross country, soccer, gymnastics, cricket, rugby league, touch and netball at

      • a school/diocesan level

      • Sports clinics – rugby league, cricket, netball and Australian Rules

  • Catholic Education Parramatta Policies
    • Overview of policies

      Our Catholic learning community has in place a range of policies that set our direction and address the rights and responsibilities of its members.

      Our policies are available via www.parra.catholic.edu.au. Alternatively please ask school staff for assistance.

      We recommend that you familiarise yourself with the following:

      • Enrolment Policy

      • Enrolment Procedures

      • Student Attendance Exemption Guidelines

      • Student Anti-bullying Policy

      • Responsible Use of ICT and Social Media Student – Guidelines

      • Complaint Handling Procedures and Guidelines

      • Countering Discrimination, Harassment and Bullying Procedures and Guidelines

      • Procedural Fairness Guidelines

    • Student attendance
      School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's achievement and success at school. Schools in partnership with parents are responsible for promoting the regular attendance of students.
  • School Fees
    • Annual tuition fees & Building levy (2017)

      Annual tuition fees, set by the Catholic Education Office, can by the term or by a flexible payment plan over six months.

      1st child - Kindergarten $1131 per year
      1st child - Year 1-Year 6 $1461 per year
      2nd child - Kindergarten $849 per year
      2nd child - Year 1-Year 6 $1095 per year
      3rd child - Kindergarten $567 per year
      3rd child - Year 1-Year 6 $732 per year
      Fourth and subsequent children are free.

      Building levy (2017 fees)
      A building levy is also set by t
      he Catholic Education Office – $756 per family.

      For current tuition fees visit www.parra.catholic.edu.au


    • School-Based Fees (2017)
      • resource fee $162 per child

      • technology fee $69 per family

      • family contribution $96 per family

      • excursion fee $87 per child

      • Sporting activities $132 per child

      • Stage 3 Camp $315 per child

    • Financial difficulties
      Any parents or guardians who are under financial stress and are not able to pay the various fees should contact the Principal. You will be treated with care and concern and an appropriate arrangement will be made so your children can continue with their education at Our Lady of Lourdes. Weekly, fortnightly and monthly arrangement can be organised.
    • Student banking
      Students may open a bank account with the Commonwealth Bank at the school office. Deposits weekly. Office staff will record the details and stamp the bank books.
  • Additional Needs Enrolment
    • Enrolment Guidelines for Students with Additional Needs

      Our Lady of Lourdes follows the guidelines set out by the Catholic Education Parramatta Diocese.

      Enrolment to schools within Catholic Education, Parramatta Diocese (CEDP) must be consistent with our commitment to the integration of faith and life, treating diversity as the norm, and the inherent dignity of all students.

      CEDP schools:

      • welcome students with additional needs, and their families

      • engage in sincere dialogue with parents/carers through and beyond the enrolment process

      • aim to provide appropriate educational opportunities and support for students with additional needs

      • evaluate their existing staffing, facilities and support to determine whether they may provide the services necessary to accommodate additional needs according to each particular set of circumstances. 

      For further information please see the Catholic Education Parramatta Diocese guidelines for enrolment of students with additional needs.

Parent Handbook

  • The Parent Handbook covers all the information you and your child will need.

    If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact Our Lady of Lourdes, Seven Hills, by phone on (02) 9622 7216 during weekdays between 8:30am and 4:00pm.

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